Importance of Employee Self Service
Working from home does not always imply working at home. In this article, we discuss why employee self service is Important. Using remote and hybrid working environments, employees can work in places that suit them. It may be a local restaurant or even another country.
As the workforce continues to grow, more people are eager to try new things, take on new challenges, and gain new skills while they’re doing it.
As a result, people are not only motivated by employment security or benefits, but also by occupations that offer greater flexibility, higher growth potential, and a feeling of purpose.
Employee Self-service systems are reshaping the working environment through the accuracy, efficiency, and convenience that it offers its users.
By offering employees the ability to log in and capture their own data, as well as access information like pay slips andIRP5, companies are empowering their staff, which in turn leads to greater productivity.
PayDay Software Systems, a leading provider of payroll and human capital software in South Africa, have also introduced PayDay Visual, an employee self-service system that’s suited for businesses of all sizes.
Using PayDay Visual, employees can access their payslips and IRP5s from any location in the world. All they need is access to the internet. The IRP5 form is a critical piece of paperwork as employees are required to submit it as part of their annual tax return.
The IRP5 includes the employee’s personal information, the employee’s earnings information, the employee’s deductions such as pension and medical aid, and the PAYE paid by the employer to SARS.
PayDay’s Visual ESS a whole new world of paperless technology for businesses, allowing employees to see their processed IRP5s online and print them whenever they require.
Employees are also able to view their leave balances and submit leave applications via PayDay Visual. Online leave applications and claims for overtime go through a line management approval process before they are updated on the live system where managers have access to leave and overtime matrices.
Payslips in PDF format can be printed or sent via email. Payslips and IRP5s can be viewed and printed directly through PayDay Visual ESS. Payslips for previous months and all IRP5s generated since 2006 are readily available.
PayDay Visual ESS makes it possible for employees to electronically update their own basic information, such as their bank information, address, and other pertinent personal information at any time they choose to do so. They are able to submit leave applications, make changes to their profile information, and attach relevant documents to their applications. For businesses, the company’s name and logo can be added to the PDF payslips.
PayDay Visual is easily accessible through most browsers and thanks to its responsive design it can be accessed via any computer or smart device that has an internet connection.
The latest Human Resources Information Systems (HRIS) software includes ESS as a feature, enabling two-way communication within the organisation. As a result of ESS features, employees are better equipped to take ownership of their work and grow professionally. Incorporating the ESS feature into HRIS allows the HR staff and management to streamline their workflow more efficiently.
Some repetitive HR operations and administration can be very time-consuming. This is especially true if the processes are carried out by hand and all inquiries are routed through the payroll or HR division. Using ESS systems, employees don’t have to wait to research and print information regarding their jobs because it’s available around the clock on the system.
Human resources may now devote more time to business-critical activities, such as generating daily reports with the accuracy and timeliness required by the organisation and freeing up HR staff to do this. When there’s more time to focus on each task, the level of input accuracy increases.
A cloud-based self-service payroll solution is a good fit for businesses with employees spread out throughout the globe. Employees and managers can get the information they need via the system without any hassle.
Using an ESS system like PayDay Visual allows employees to directly view their Payroll and -HR information. Having instant access to this basic information gives individuals a better sense of control over their day and their personal plans such as vacation times.
The convenience of having an employee self-service system like PayDay Visual, is what makes it valuable, both for the business and its employees. Simplifying annual leave planning, time tracking, and maintaining accurate employee records reduce the costs associated with manual processes and human errors and add to a more streamlined HRM system.
The ESS system allows for the electronic storage of employee-related documents, such as, identification documents, proof of residence and medical/sick notes.
Deciding to invest in an ESS system is essential in modern day business and selecting the best ESS for a company will depend on several factors unique to the organisation. That’s why we recommend PayDay Software Systems – their PayDay Visual Employee Self Service system can be setup to accommodate client specific requirements and is suitable for any size business.